Next RDPP Meeting

Monday, August 26th is the date for our next Regional Digital Preservation Practitioners meeting for Toledo/Detroit/Ann Arbor/Ontario.

The time is 6-9pm at University of Detroit Mercy(more details to follow). We look forward to a great discussion about the efforts and levels of preservation that you are each attempting.

As a reminder, I have a survey for those that may have missed it three weeks ago. It was technically due Sunday, but I would really like more input so if you could take 10 minutes to fill it out, I would really appreciate it! The results will be posted on our WordPress site ( and results will be anonymous per institution. I am only looking at trends.  It is attached in the link below.

It would be really valuable research for us all to benchmark where we all are in the Digital Preservation fight!

I thank you in advance for your efforts! Lance and I are so thrilled at how many people are getting involved to help each other!

Also, Mid-Michigan is planning their own RDPP Meeting for August 2 so we may see some of you there!
RDPP Survey Questions Final General Version


Meeting Planning

Hello Everyone!

It is getting to be that time again, before we run off for vacations, we are trying to set a date for the next RDPP Meeting.

Here is the Doodle Poll to fill out in order to confirm our time.  The University of Detroit Mercy has graciously agreed to host.

We also had “homework” to review the NDSA Levels of Digital Preservation and see how they apply to our needs.  Was there any discussion that we wanted to start on this?

Minutes from April Meeting (Detroit)

Regional Digital Preservation Practitioners Meeting
Wednesday, April 24, 2013 | Wayne State University

Introduction by Lance Stuchell
This group has been called together for a practical discussion on digital preservation. There is a general sense that practitioners are having problems implementing tools and standards. This group should be a place for talking about “good enough” digital preservation without judgment. What is realistic is often different than “best practice.”

Digital Preservation Concerns & Goals of the Group
Attendees went around the room and shared why they were there. These are some of the shared concerns that came out of that discussion.

How much is needed? What is needed? How do we deal with migration and permanence?

What do we do with removable media? How do we store digital collections?

Access & Outreach:
How do we educate users? How do we promote digital collections? How do we provide access to users? How do we negotiate fair use?

Resource Sharing:
Collaboration and pooling of resources come up often, but does not happen frequently. It would be great if the group took this one where it makes sense.
Policies would be a good place to start, if people are able to share them.

Digital Preservation Failures:
There is a need for a space to talk about projects that go wrong in order to encourage learning from others’ mistakes.

Other Concerns Mentioned:
Education and resources for professionals; new forms of data; digital curation, acquisition, and appraisal; digitization workflow processes; born digital items; disaster planning

Meeting Structure
These are the ideas for structuring the group that came up during the meeting. These are flexible and can be changed to fit the needs of the group.

Meeting Frequency: Quarterly (next meeting sometime in July)
Meeting Planning: Come up with game plan for the next meeting at the end of the current meeting. (Next meeting will look at the NDSA guideline levels [see below for more information])
Sharing Time: Have groups present on a tool or process they use, or have a vendor come in.
Committees: Not formal at this point, however if people get excited about something that is happening, this is a possibility.

Listserv: To join the listserv, email

Presentation on DSpace
Wayne State University has installed DSpace, and Bradley Woodruff gave a presentation on it at the meeting.
Presentation recording:
Presentation slides:

Some take aways from the presentation:
A number of libraries are using DSpace for digital collection management. It is open source, free, and handles a variety of content. It can be customized or used out of the box. Fedora is another system for digital collection management, but it cannot be used out of the box.
Although DSpace can be used out of the box, some care is needed when installing, there are minimum requirements for the system it can run on.
Additionally, there are other prerequisite tools that must be part of the system: A relational database (Oracle and PostgreSQL are recommended, WSU uses PostgreSQL); Java build tools (Apache Maven and Apache Ant are recommended); and Java Servlet & Web Server (Tomcat 7 is used by WSU).
Be prepared to make mistakes. Use the available community; since so many people use this tool, there is lots of help on the internet.
Demo DSpace:

Useful Tools & Resources
NDSA (National Digital Stewardship Alliance)
Currently making something like a public service announcement about digital preservation (link to be shared when completed). They are also working on other initiatives:
Storytelling site (also might be willing to support a failure sharing initiative)
Preservation guidelines: These address the practical and lays out some requirements in a non-technical way.

This is DSpace’s cloud preservation space which can be used for a fee to back up the information in DSpace.

Next Meeting
Sometime in July (Kim will send out Google Doodle to figure out the best time)
Topic: NDSA guideline levels:

Thanks to Sara for taking notes!!

PDF version of minutes

Calling all Digital Preservation Practitioners!

For over a year area archivists, librarians, educators, and museum professionals have considered forming a regional group of digital preservation practitioners to provide a forum for discussing challenges and exchanging real-world solutions implemented at our institutions. In mid-February an initial announcement to gauge interest was sent, and the response exceeded expectations! Factoring in scheduling information gathered through the poll sent with the initial announcement, the details for the first meeting are:

What: Digital Preservation Practitioners Meeting – Everyone is invited whether student or professional. All geographic locations can come. If you can get here you are welcome to participate!
When: Wednesday April 24, 2013 at 6pm (Preservation Week)
Where: WSU Library and Information Science, 315 Kresge in the Purdy/Kresge Library (map and directions)

The Plan:

  • Conference Room: brainstorming about biggest issues and what we want to explore as a group. (We want to be clear that this is your group!)
  • WSU SLIS Digital Media Projects Lab: tour of the lab, which is capable of many formats of digital migration and a DSpace demo.

We know that some will not be able to make it to this initial meeting, and are exploring ways to facilitate participation for those who cannot attend in person. We will have further updates in the near future.

If you have any questions, or would like to be added to an email list for updates on details as they emerge, please let us know.

Kim Schroeder
Lecturer and Career Advisor
Wayne State University
School of Library and Information Science


Lance Stuchell
Digital Preservation Librarian
Department of Preservation and Conservation
University Library, University of Michigan