Minutes from April Meeting (Detroit)

Regional Digital Preservation Practitioners Meeting
Wednesday, April 24, 2013 | Wayne State University

Introduction by Lance Stuchell
This group has been called together for a practical discussion on digital preservation. There is a general sense that practitioners are having problems implementing tools and standards. This group should be a place for talking about “good enough” digital preservation without judgment. What is realistic is often different than “best practice.”

Digital Preservation Concerns & Goals of the Group
Attendees went around the room and shared why they were there. These are some of the shared concerns that came out of that discussion.

Metadata:
How much is needed? What is needed? How do we deal with migration and permanence?

Storage:
What do we do with removable media? How do we store digital collections?

Access & Outreach:
How do we educate users? How do we promote digital collections? How do we provide access to users? How do we negotiate fair use?

Resource Sharing:
Collaboration and pooling of resources come up often, but does not happen frequently. It would be great if the group took this one where it makes sense.
Policies would be a good place to start, if people are able to share them.

Digital Preservation Failures:
There is a need for a space to talk about projects that go wrong in order to encourage learning from others’ mistakes.

Other Concerns Mentioned:
Education and resources for professionals; new forms of data; digital curation, acquisition, and appraisal; digitization workflow processes; born digital items; disaster planning

Meeting Structure
These are the ideas for structuring the group that came up during the meeting. These are flexible and can be changed to fit the needs of the group.

Meeting Frequency: Quarterly (next meeting sometime in July)
Meeting Planning: Come up with game plan for the next meeting at the end of the current meeting. (Next meeting will look at the NDSA guideline levels [see below for more information])
Sharing Time: Have groups present on a tool or process they use, or have a vendor come in.
Committees: Not formal at this point, however if people get excited about something that is happening, this is a possibility.

Communication
Listserv: To join the listserv, email rdppgroup-requests@umich.edu.
Website: https://digitalpreservationpractitioners.wordpress.com/

Presentation on DSpace
Wayne State University has installed DSpace, and Bradley Woodruff gave a presentation on it at the meeting.
Presentation recording: https://connect.slis.wayne.edu/dspace
Presentation slides: http://www.rvl.io/bofmouais/dspace

Some take aways from the presentation:
A number of libraries are using DSpace for digital collection management. It is open source, free, and handles a variety of content. It can be customized or used out of the box. Fedora is another system for digital collection management, but it cannot be used out of the box.
Although DSpace can be used out of the box, some care is needed when installing, there are minimum requirements for the system it can run on.
Additionally, there are other prerequisite tools that must be part of the system: A relational database (Oracle and PostgreSQL are recommended, WSU uses PostgreSQL); Java build tools (Apache Maven and Apache Ant are recommended); and Java Servlet & Web Server (Tomcat 7 is used by WSU).
Be prepared to make mistakes. Use the available community; since so many people use this tool, there is lots of help on the internet.
DSpace: http://www.dspace.org/
Demo DSpace: http://demo.dspace.org/

Useful Tools & Resources
NDSA (National Digital Stewardship Alliance)
Currently making something like a public service announcement about digital preservation (link to be shared when completed). They are also working on other initiatives: http://www.digitalpreservation.gov/ndsa/working_groups/outreach.html
Storytelling site (also might be willing to support a failure sharing initiative)
Preservation guidelines: These address the practical and lays out some requirements in a non-technical way. http://blogs.loc.gov/digitalpreservation/2012/11/ndsa-levels-of-digital-preservation-release-candidate-one/

DuraCloud
This is DSpace’s cloud preservation space which can be used for a fee to back up the information in DSpace.
http://duracloud.org

Next Meeting
Sometime in July (Kim will send out Google Doodle to figure out the best time)
Topic: NDSA guideline levels: http://blogs.loc.gov/digitalpreservation/2012/11/ndsa-levels-of-digital-preservation-release-candidate-one/

Thanks to Sara for taking notes!!

PDF version of minutes

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